iRealtee OS Glossary

Sales Management

You start by encoding a new sale when a buyer submits a reservation. The system captures:

Sales Management

Sales management is a software category that helps real estate brokerages track transactions, monitor agent performance metrics, and automate commission calculations across their sales network.

Core Features

  • Transaction tracking: Record and monitor property sales from reservation to turnover
  • Agent performance metrics: Track individual and team sales against targets
  • Commission split management: Automate calculations for multi-level commission structures
  • Pipeline visibility: View all active deals by status, property, or agent
  • Document generation: Create buyer information sheets, reservation agreements, and sales reports
  • Payment schedule integration: Link sales to amortization schedules and buyer payment tracking

How it Works

You start by encoding a new sale when a buyer submits a reservation. The system captures:

  1. Buyer details and valid IDs
  2. Property unit selection and pricing
  3. Payment terms (spot cash, deferred, or bank financing)
  4. Assigned selling agent and upline structure

Once submitted, the sale moves through an approval workflow. Managers review documents, verify pricing, and approve commission splits. After approval, the system automatically:

  • Generates the payment schedule
  • Calculates commissions based on the developer's scheme
  • Updates inventory status
  • Records the transaction in the accounting module

Pros & Cons

Pros:

  • Eliminates manual commission computation errors
  • Provides real-time visibility into sales performance
  • Reduces paperwork through digital document management
  • Ensures compliance with developer commission schemes

Cons:

  • Requires accurate initial setup of commission structures
  • Staff training needed for proper transaction encoding
  • Integration complexity with legacy systems

Real-World Application

In the Philippine real estate industry, sales management software addresses a critical challenge: tracking transactions across multiple developers with varying commission schemes. A brokerage selling units from Ayala Land, SMDC, and Megaworld must handle different:

  • Commission rates (ranging from 3% to 6% of TCP)
  • Release mechanics (upon reservation, equity completion, or turnover)
  • Withholding tax deductions (typically 10% for agents)
  • VAT computations (12% on commission income)

iRealtee's sales management module consolidates these variables. When an agent books a PHP 5,000,000 condominium unit, the system automatically applies the correct developer scheme, splits commissions among the agent's upline network, and generates BIR-compliant documentation.

For brokers managing 50+ agents, this eliminates the spreadsheet chaos of tracking who gets paid what percentage, and when. The audit trail maintains a complete history of every transaction modification for compliance purposes.

References

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