Summary List of VAT Purchases is a quarterly compliance report required by the Bureau of Internal Revenue (BIR) that documents all creditable input VAT from business expenses incurred by VAT-registered taxpayers in the Philippines.

Key Components

BIR Registered Name of the Supplier – The official registered name of the seller or vendor
TIN of the Seller – The Tax Identification Number of each supplier
Nature of Purchase – Description of goods or services acquired
Amount of Purchase – Total purchase value in Philippine Pesos (PHP)
Creditable Input VAT – The VAT amount eligible for credit against output VAT
Non-Creditable Input VAT – VAT amounts that cannot be claimed as tax credits

How it Works

You must compile all VAT-inclusive purchases made during the quarter and organize them by supplier. The process follows these steps:

Gather source documents – Collect all official receipts and invoices from VAT-registered suppliers
Verify supplier details – Confirm the TIN and registered name of each vendor
Categorize purchases – Separate creditable from non-creditable input VAT transactions
Calculate totals – Sum up purchase amounts and corresponding VAT for each supplier
Generate the report – Use BIR-compliant software or the BIR's downloadable program to format the data
Submit electronically – File via the BIR's eFPS portal or submit manually to your Revenue District Office (RDO)

Who Must File

VAT-registered taxpayers with total quarterly purchases exceeding PHP 1,000,000.00 must submit the Summary List of Purchases. This applies to:

Corporations and partnerships
Sole proprietors registered for VAT
Real estate brokers and developers with VAT-registered operations
Any business entity exceeding the purchase threshold

Filing Deadline

The Summary List of VAT Purchases must be submitted not later than the 25th day after the end of each taxable quarter. For eFPS filers, submission is due by the last day of the month following the quarter-end.

Quarter	Coverage Period	Deadline (Non-eFPS)	Deadline (eFPS)
Q1	January–March	April 25	April 30
Q2	April–June	July 25	July 31
Q3	July–September	October 25	October 31
Q4	October–December	January 25	January 31

Pros & Cons

Pros:

Enables accurate tracking of input VAT for tax credit claims
Supports cross-referencing with supplier declarations to verify legitimate transactions
Helps maintain organized financial records for audit trail purposes

Cons:

Requires meticulous record-keeping and data entry
Non-compliance or late submission results in penalties
Manual preparation is time-consuming for businesses with high transaction volumes

Real-World Application

For real estate brokerages and property management companies in the Philippines, the Summary List of VAT Purchases tracks input VAT from various operational expenses including:

Marketing and advertising costs
Office supplies and equipment
Professional services (legal, accounting)
Property maintenance expenses
Commission payments to accredited agents

Using VAT management software integrated with your accounting system automates the generation of this report. You can configure your chart of accounts to automatically segregate VAT-able purchases, making quarterly compliance straightforward.

Summary List of VAT Purchases